School camps are often one of the highlights of the year, but they do come with costs. Costs vary depending on location, length, and activities, but schools usually aim to keep them as affordable as possible.
If cost is a concern, it’s important to know that schools often have options to help. Whether it’s a payment plan or extra support, many schools are committed to making sure no child misses out due to financial pressure.
What the Camp Fee Usually Covers
Camp fees are designed to cover the basic costs of running the trip. While the exact breakdown may vary by school or provider, most fees include the following:
Typical Inclusions
- Accommodation for the number of nights the camp runs
- All meals and snacks during the stay
- Transport to and from the camp location, and any off-site activity travel
- Activity costs, including gear hire, specialist instructors, and entry fees if applicable
- Camp administration, including booking fees or facility charges
The school will usually provide a detailed note or permission slip outlining what’s included in the total cost. If anything extra is needed, such as a packed lunch on the first day or optional gear, this is normally communicated in advance.
How and When You’ll Be Asked to Pay
Schools usually provide plenty of notice when a camp is planned, giving families time to prepare for the cost and ask questions if needed.
Payment Timeframes
- Information about camp fees is often shared at the start of the term or earlier
- Payment deadlines are usually set a few weeks before camp
- Some schools ask for a deposit to confirm attendance, followed by a final payment
How to Pay
- Payments can often be made through the school office, online parent portal, or via internet banking
- Receipts or confirmations are usually available on request
- Schools may allow part payments over time if arranged in advance
If you’re unsure about payment methods or need extra time, contact the school early. They’ll let you know what options are available.
Support Options if Cost Is a Concern
If camp costs are difficult to manage, talk to the school as early as possible. Many schools offer flexible solutions to help families so that no student has to miss out.
What May Be Available
- Payment plans, allowing you to pay in instalments
- School subsidies or hardship funds for families needing assistance
- Class fundraising, where part of the money raised is shared to reduce the overall cost for each student
- Community grants or charitable funding in some areas
Every school is different, but most will try to support families where possible. Early conversations help the school plan and keep options open.
Why It’s Important to Communicate Early
If you’re worried about the cost of camp, speaking up early gives the school more time and flexibility to help. Support is often available, but it’s much easier to arrange when teachers know in advance.
Things to Keep in Mind
- Teachers and school leaders want every student to be included
- Asking about support is common — you won’t be the only one
- Conversations are kept private and handled with care
- Even if you’re not sure what help is available, it’s still worth asking
Start by contacting your child’s teacher or the school office. They’ll point you in the right direction and let you know what options are available.
Still have a few questions? The next page covers common concerns parents have about school camp, from what to do if your child is nervous to whether they can take special items or opt out of certain activities:
